Council Meeting – 17 June 2025

Minutes of the Parish Council Meeting held on Tuesday 17th June 2025, 7.30pm at East Keswick Village Hall

Present: Cllrs Batty (Chair), Bailey, Ballmann, Clarke, Edwards, Groves, Waterfield Clerk: Cruse

Residents Forum: None 1. Public Forum

None.

2. Apologies

None.

3. Declarations of Interest

Cllr Groves expenses claim, ref. Section 8.2.

4. Minutes

RESOLVED to approve minutes of the meeting held on 13th May 2025.

5. Clerk Report

5.1 Neighbourhood Plan
Cllrs approved submission of Neighbourhood Plan providing all requirements are met. RESOLVED that Clerk would check submission requirements and discuss submission with LCC.

5.2 Sports Association
Cllrs discussed adopting the foundation model constitution for a Charitable Incorporated Organisation (CIO) with the Parish Council (PC) as trustee.
Cllr Groves raised the need for mowing the football pitch and issues with the existing machinery. RESOLVED that Clerk would fill in the paperwork and share with Cllrs Ballmann and Waterfield for review. RESOLVED that Cllr Groves look into selling the vintage tractor and get quotes for the gang mower service.
RESOLVED that the outfield be left to grow until long enough for the farmer to cut for silage and collect for free.

5.3 Pavement Creep
Leeds City Council (LCC) were reported to have undertaken a site visit without informing the Parish Council.
RESOLVED that Cllr Waterfield would discuss the matter with Ward Cllr Firth and the Highways Department.

5.4 Stile wear on footpath behind the Grove Awaiting updates from LCC.

5.5 Annual Report
Production of the 2025 Annual Report for an end of Summer publishing date was discussed and content ideas raised.
RESOLVED that Cllr Batty would start to develop content.

5.6 Communications Policy
Ideas for channels to engage the community in upcoming events and activities were raised and means of shared digital document storage were discussed.
RESOLVED that Cllr Clarke would look into shared drive solutions.
RESOLVED that Clerk would liaise with YLCA on rules for email & messaging platform distribution lists.

6. Planning Applications

6.1 For Consideration
None to Review.
It was noted that both Two Hoots Farm and Manor House Farm had applied for permitted development rights to convert barns into housing.

6.2 Decisions made by LCC
25/01850/FU Sandpiper, Main St. 25/03211/TR 19 & 21 Rose Croft

7. Matters Requested by Councillors

Approved No Objection

7.1 The Duke of Wellington
Cllr Batty advised that Stonegate, the owner, were now advertising for new tenants and not putting the pub up for sale as previously indicated.
Current Land Registry documents procured by Cllr Ballmann show no listed status or caveats on the building remaining a public house. Further options were discussed.
RESOLVED that Cllr Ballmann explore title deeds pre-1992 for further information.
RESOLVED that Cllr Edwards apply for listed status for the building citing precedent with The Old Star’s Grade 2 listed status. Cllr Batty to supply historic information on the building.

7.2 Playground
Repair costs for the overhead rotator and quotes for replacement items were shared.
Repairs required to the wooden train seats in advance of the playground inspection were noted by the Clerk. RESOLVED that Clerk approach other companies for comparative replacement item quotes.
RESOLVED that Clerk engage M Harrison to repair the train seat.

Cllr Edwards left the meeting.

8. Financial Matters

8.1 Bank Account Balances Community Account
Sports Association Account Savings Account

£326.01 £811.75 £49,340.79

Cllrs raised questions on whether savings could be held elsewhere in higher interest accounts. RESOLVED that Clerk would liaise with YLCA on rules for Parish Council savings accounts.

8.2 Accounts for Payment
The list of payments from 9th May to 16th June 2025 were presented.
RESOLVED to approve the list of payments.
RESOLVED to transfer £2,500 from Savings to Community account to cover outgoing payments.

8.3 2024-25 AGAR
Council approved the finalised AGAR document.
RESOLVED that Clerk would submit to the external auditors and it would be displayed on the Parish Council website before the 1st July deadline.

10. Matters for Inclusion

Cllr Batty requested items on the X99/X98 bus service and the Keswick Marsh footpath bridge. Cllr Bailey requested an item on the Christmas Tree & lighting ceremony.
RESOLVED to include items on the agenda for the next meeting.

11. Next Meeting

RESOLVED that the next ordinary meeting would take place on Tuesday 15th July 2025 at 7.30pm.

The meeting closed at 9.05pm.
These minutes were recorded and prepared by O Cruse, Clerk.