Council Meeting – 21 February 2025

Minutes of the Parish Council Meeting held on Tuesday 21st February 2025, 730pm at East Keswick

Village Hall

Present: Cllrs Batty (Chair), Waterfield (Vice-Chair), Ballmann, Groves, Harrison
Clerk: Cruse
Residents Forum: None

1. Public Forum
   None.
2. Apologies
   Received from Cllr Bailey and Cllr Edwards.
   RESOLVED to approve reasons for both Cllrs absences.
3. Declarations of Interest
   Cllr Batty declared an interest in item 8.2
4. Minutes
   RESOLVED to approve minutes of the meeting held on 21st January 2025.
5. Clerk Report
   5.1 Neighbourhood Plan
   It was reported that the plan should be suitable for submission by the next Parish Council meeting.
   RESOLVED that Clerk would confirm costs for a Parish referendum on the plan with Leeds City Council
   (LCC).
   5.2 Sports Association
   The next steps for amending the Sports Association Trust and preparing the sports field were discussed.
   Cllr Groves advised the recommended course of action was to prepare the ground for use and seek
   funding from regional Sports Associations and local charity bodies.
   Discussions have been had with East Keswick Roofing about repair to the clubhouse roof.
   RESOLVED that Cllr Waterfield seek legal advice on trustee appointment.
   RESOLVED that Cllr Groves & Cllr Bailey investigate further grant and funding options.
   RESOLVED that Cllr Groves continue discussions with East Keswick Roofing.
   RESOLVED that Cllr Ballmann organise a Licence to Occupy.
   5.3 Parish Council Standing Orders
   Model Standing Orders and Policy documentation has been received from Yorkshire Local Council
   Association.
   RESOLVED that Clerk and Cllr Waterfield start working on policy adoption documents.
   5.4 Roadworks
   It was noted that Cleavesty Lane would be closed 18th – 20th March 2025 for further works by Yorkshire
   Water.
   5.5 Residential Parking
   The council acknowledged concerns raised by residents about local parking issues.
   RESOLVED that Clerk refer residents to LCC.
   5.6 Lumby Lane / Whitegates pavement creep
   It was noted that work had been undertaken on Lumby Lane by residents and Cllr Harrison is awaiting a
   response from LCC on potential work on Whitegates.
   5.7 Stile wear on footpath behind the Grove
   Awaiting updates from LCC.

5.8 Crabtree Lane car park fundraising
RESOLVED that Clerk investigate by-law implementation.
5.9 The Bull Pound, Moor Lane
Valuations for the Bull Pound were discussed.
RESOLVED that the council would take no action and review in one year’s time.
RESOLVED that Clerk write to the parties who had expressed an interest in buying to inform them of the
Council’s position
5.10 Village Litter Pick
The opportunity to tie in the litter pick with the Great British Spring Clean run by Keep Britain Tidy
discussed.
RESOLVED to agree a date for a village Spring Clean.
RESOLVED that Clerk source rubbish bags from Litter Free Leeds and organise a post-clean rubbish
collection with LCC.
5.11 VE Day
Potential activities for the upcoming celebrations were discussed.
RESOLVED that Cllrs would speak to local groups to encourage community activity, including
decorating the village and clearing ivy from the memorial trees.

6. Planning Applications
   6.1 For Consideration
   25/00782/FU/NE Paddock View, 27 Wharfe Bank
   Amended plans to include removal of diseased tree.
   RESOLVED that the Council had no objection to the plans.
   6.2 Decisions made by LCC
   25/00114/TR 12 Church Drive No Objection
   24/07184/FU Craven Bank, Harewood Road Refused
   24/07131/DPD Moorlands, Moor Lane Approved
   24/06868/COND Paddock View, 27 Wharfe Bank Split Decision
   24/06665/FU Sycamores, Moor Lane Approved
   24/06474/FU 27 The Paddock Approved
   24/06134/CLE Flat 2 Laurel Bank, Main Street Approved
7. Matters Requested by Councillors
   7.1 Paths Partnership
   Cllr Harrison updated on the LCC P3 (Paths Partnership Project) initiative devolving some powers to local
   Parish Councils for path upkeep.
   RESOLVED that the Council would sign up to the LCC P3 Scheme.
8. Financial Matters
   8.1 Bank Account Balances
   Community Account £3,911.30
   Sports Association Account £1,330.15
   Savings Account £30,117.22
   8.2 Accounts for Payment
   The list of payments from 21st January 2025 to 14th February 2025 were presented.
   RESOLVED to approve the list of payments.
   8.3 Sports Ground Insurance Renewal
   RESOLVED to approve the renewal for 2025.
   8.4 External Accountant Appointment
   Cllr Batty advised on local interest in the role and accounting software available.
   RESOLVED that Cllrs Batty & Waterfield would engage with potential accountants.
   RESOLVED that Clerk organise subscription to XERO accounting software.
9. Matters for Inclusion
   Cllr Waterfield requested an item on Playground Inspection.
   Cllrs requested an item on a Communications Policy for the Council.
   RESOLVED to include on the Agenda for the next meeting.
10. Next Meeting
    RESOLVED that the next ordinary meeting would be Tuesday 18th March 2025 at 7.30pm.
    The meeting closed at 9pm.
    These minutes were recorded and prepared by O Cruse, Clerk.